Using Filtering to sort your mail in Outlook

If you want Outlook to automatically sort your mail, all you need to do is set up a filter. This will direct Outlook to put any mail from a particular sender or with a designated expression in the subject field into a folder of your choice.

This can be used to automatically put your payslips into a folder or, by getting your students put an identifier in the subject field (i.e. Year 8 Endangered Species), you can set aside a group of assignments.

In order to do this you need to first set up a folder and then create a rule. Just follow the steps:

1. Create a new email folder by opening Outlook and rightclicking over your inbox. Select New Folder and name the folder (i.e. Payslips).

2. Rightclick an email of the type that you want to go into this folder (i.e. a payslip email from Maureen) and choose Create Rule.

3. Select whether you want Outlook to put items into this folder based on the sender or the subject.

4. Select Move the item to folder and select folder.

5. Click ok.

Done!

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About timthelibrarian

Tim Harwood is a Teacher Librarian and eLearning enthusiast.
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